Privacy Policy

Last updated: [Insert Date]

Radio Buddha Technologies (“Radio Buddha,” “we,” “us,” or “our”) provides AI-assisted radiology reporting tools, including Conch Rad and Radio Buddha (the “Services”). This Privacy Policy explains what information we collect, how we use it, and the choices you have.

This policy is a starting template and should be reviewed by qualified legal counsel before publication, particularly given the clinical and patient-data context of the Services.

1. Information We Collect

Account & Contact Information. When you register for or request access to the Services, we may collect your name, email address, clinic or hospital affiliation, role, and phone number.

Usage Data. We collect information about how the Services are used, including feature usage, session timestamps, device fingerprinting for license validation, and error/diagnostic logs.

Clinical Report Content. The Services are designed to process imaging-derived measurements and dictated/typed findings to generate radiology reports. Where the Services interact with protected health information (PHI), processing is governed by the data-handling commitments described in Section 3.

2. How We Use Information

• To provide, operate, and maintain the Services
• To validate software licenses and prevent unauthorized use
• To respond to support requests and communicate product updates
• To improve clinical knowledge-base accuracy and report-generation quality
• To meet legal, regulatory, and security obligations

3. Protected Health Information (PHI)

The Services include de-identification features (such as display-layer blackout of patient-identifying regions) designed to minimize PHI exposure during processing. Where PHI is necessarily processed to generate a report, it is handled solely for that clinical purpose and is not used to train external general-purpose models without explicit institutional agreement.

Institutions deploying the Services are responsible for ensuring their own compliance with applicable health-data regulations (e.g., HIPAA in the United States, or equivalent regional frameworks) and for executing any required data processing or business associate agreements with Radio Buddha Technologies prior to clinical use.

4. Data Sharing

We do not sell personal information. We may share information with:

• Service providers who support hosting, license validation, or infrastructure, under confidentiality obligations
• Authorities, where required by law or to protect rights, safety, or security
• A successor entity in connection with a merger, acquisition, or asset sale, with notice to affected users

5. Data Security

We apply technical and organizational safeguards appropriate to the sensitivity of the data involved, including device-fingerprint-based license enforcement, access controls, and encrypted storage where applicable. No system is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain account and usage data for as long as necessary to provide the Services and meet legal obligations. Capture and report data handling follows the retention rules configured for each license, including automatic clearing of session captures where applicable.

7. Your Rights

Depending on your jurisdiction, you may have rights to access, correct, delete, or restrict processing of your personal information. To exercise these rights, contact us using the details below.

8. Children's Privacy

The Services are intended for use by licensed healthcare professionals and institutions, not by children, and we do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the “Last updated” date above.

10. Contact Us

Questions about this Privacy Policy can be directed to: